We try hard to make filing your 1099-MISC forms as easy as possible and we are here to help. Many of our clients have use this section of our top frequently asked questions to help with filing.
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Save Recipient 1099-MISC to PDF
Click the BROWSER's FILE Menu, then PRINT PREVIEW. This will show how many pages will be printed, what will be on each page. A You can also print selected pages this way. Then click PRINT in your BROWSER for the hard copies.
Note 1: A Hard copies are designed to fold into standard No. 9 or No. 10 single or double window envelopes. Special envelopes are not required. All copies are IRS compliant 1099 substitute forms for the recipients
Note 2: A We e-file Copy A to the IRS or SSA soon after you checked out. Your e-filing confirmation will be sent by e-Mail.
We will e-File to the IRS or SSA during the regular season, January to April usually within 2 to 12 days after you checkout and pay for them, but they may be filed to the IRS/SSA the same day you checkout.A
The e-Mail confirmation is e-Mailed to you usually within 1 to 2 days after e-Filing to the IRS/SSA, but you may receive the confirmation the same day you checkout. Email is sometimes undependable, due to SPAM filters, etc. It is your responsibility to be certain you receive the confirmation, see below.A
For tax year , the e-Filing deadline is March 31, 1, or the next business day, if that day is a legal holiday. Files submitted after March 26, will be e-Filed as soon as possible, but we can not guarantee they will be e-Filed by the deadline. You must submit any late 1099s as soon as possible after the deadline.
All forms e-Filed to the IRS/SSA after the deadline may be subject to a late filing penalty by the IRS. The penalty is payable by the "Filer/Company" who submitted the forms. W-9s.com, your authorized Transmitter/Submitter, is never liable for late filing penalties, or any other penalties, under any circumstances. If you do not receive your confirmation for any reason, it is your responsibility to contact us for an emergency extension of time, or allow us sufficient time to search for, or resubmit your files before the deadline. Thanks you for using W-9s.com, we appreciate your business.
Before using corrections: If you are currently entering 1099 information and have NOT checked out, do DO NOT USE THE CORRECTION checkbox. Instead, use the VOID or DELETE checkbox to remove the form. Then, if necessary, choose ADD Payee to enter the correct form. Do not read or follow this procedure. Deleted or Voided forms are never e-Filed, and you may choose not to print them.
Do not use this corrections procedure if you checked out, then discover you FORGOT to enter, or LEFT OUT some 1099 forms. If a form for somebody was left out, start a new file by adding a New Company with exactly the same company information as before, then add the forms you left out, then checkout and print the forms. Do not use the corrections checkbox for forms you forgot to enter.
Use the CORRECTIONS checkbox ONLY if you have already paid/checked-out, and later discover an error has been made inside one of the forms. In that case, start a New Company with the same company as before, then retype ONLY the FORMS in error. DO NOT pay for and e-file the ENTIRE GROUP again! If you bring a file forward, to avoid re-typing, pay for and e-File only those needing correcting, delete all the others that were correct.
WARNING:A You must decide if you have a Type 1 or Type 2 correction before starting. To decide, read the what Type 1 and Type 2 covers.A
Example 1: Wrong money amount, use Type 1 Example 2: Wrong Tax ID was entered, use Type 2 Example 3: You sent a 1099 to his company, but should have been to him individually, or vice-versa. use Type 2 Example 4: Sent a 1099 but should have not done so: use Type 1
Correction Type 1A (coversA incorrect money amount, incorrect address, incorrect payee name or the form should not have been filed)
To correct a MONEY amount:A change the money to the correct amount. To correct an address:A change the address. To correct payee name:A change the payee name. A return was filed when one should not have been filed: A put ZERO in the money amount.
Finally, go to the Main Menu, and checkout to submit and e-File this new file. Print the corrected copy and mail it to the recipient. You are now finished. The correction will be e-Filed to the IRS.
Correction Type 2A (coversA incorrect Tax ID, or both name and address were wrong)
Finally, go to the Main Menu, checkout to submit and e-File this new file. Print the corrected copies and mail them to the recipient. You may wish to send the recipient a letter explaining that the first 1099 form with the correction box checked and zero in the money amount will cancel the form e-Filed previously with the wrong Tax ID. The second 1099 form, with no correction checked, is the corrected form. You are now finished. The Type 2 correction will be e-Filed to the IRS.
For more information about corrections please see A 1099 General Instructions A Section H on ~ page 6 titled Corrected Returns on A Paper A Forms. Although W-9s.com automatically e-files your forms, the procedures described in Section H use the same IRS rules described above.
Get to the Main Menu. Click the New Company button. Enter the same company TaxID, Name, etc. as before. Add the next batch of forms or just one form. Then checkout. You can do as many batches for the same company as you wish, just don't duplicate any payees. This works for both 1099s.
From the MAIN MENU, click click on the File Manager button. Then click View/Print Totals (after selecting the file you wish to total).
After checkout and e-Filing, you can not make changes to the data already sent. Just as if you had mailed the forms to the IRS, the only way to make changes is file something again.
To ADD more forms to a company already checked out: Create more forms under the same company, then checkout again. For more, see No. 17 above.
You can only DELETE, or CHANGE a form after checkout, by submitting a correction. To create corrections, you must carefully read Topic 14 about corrections. Then, create a new file for the same company, Add the Payee with the corrected form, then checkout. For example, to DELETE a certain form already e-Filed, file the same form again under the same company as Type 1 correction, with zero in the money amount. Do not guess about corrections. Always read Topic 14 and be certain you understand Type 1 and Type 2 corrections.
From the MAIN MENU, click click on the File Manager button. Then check the file to DELETE, then Click the DELETE button. Deleting a file will remove it permanently. It can not be un-deleted. The data will be lost forever. You will be charged again to print and/or e-File the file. Do not even consider this unless you are absolutely certain.
From the MAIN MENU, click click on the File Manager button. Then click View/Print Total.
If you have a Non-Alligned, bad looking, Data Input Screen for 1099s in W-9s.com, it's easy to fix. The problem is "LARGE TEXT" set in Microsoft Internet Explorer. To fix, click on the VIEW Menu, then click TEXT SIZE, then Choose MEDIUM.
BAD PRINTING Having "LARGE TEXT" will also cause the Forms to Print poorly and unacceptably. On the 2nd and following pages, the last form will be partly on the next page. This is unacceptable. To fix, choose MEDIUM size test as shown above.
UNWANTED HEADERS AND FOOTERS Get rid of the unwanted Headers and Footers on 1099 Forms printed from your browser! Click on File/Page Setup. Select "Empty" for Headers, Footers or both, if that's what you prefer. A
Prices for 1099-Misc forms are: Original (Normal): $3.49 per form, Previous Years: $3.99 per form, Corrections: $4.49 per form
We e-File Copy A to the IRS or SSA for you. You must print the recipient copies and mail them. You may print your copies for your records. If your state requires copies, you should print and mail those copies for the states, when required. If you have questions about which copies you need to send, or questions about a particular state, or the IRS Combined Federal/State Filing program for 1099 forms, please click HELP at the main menu.
You will be able to print these forms immediately after checkout. Forms are created on blank paper, using your printer. It is not necessary to order
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